THE EMPLOYMENT EXCHANGES (COMPULSORY NOTIFICATION OF VACANCIES) ACT, 1959

 

CONTENTS

                                                                                                              

 

1.        Short title, extent and commencement    

          

2.        Definitions    

 

3.        Act not to apply in relation to certain vacancies  

 

4.        Notification of vacancies to Employment Exchanges       

 

5.        Employers to furnish information and returns in prescribed form       

          

6.        Right of access to records or documents                                              

          

7.        Penalties                                                                                             

          

8.        Cognizance of offences                                                                       

          

9.        Protection of action taken in good faith                                              

          

10.      Power to make rules                                                                           

 

THE EMPLOYMENT EXCHANGES (COMPULSORY NOTIFICATION OF VACANCIES) ACT, 1959

 

(Act No. XXXI of 1959) 1

[2nd September, 1959]

 

An Act to provide for compulsory notification of vacancies to Employment Exchanges

 

Be it enacted by Parliament in the Tenth Year of the Republic of India as follows:

 

 1.       Received the assent of the President on 2nd September, 1959 published in the Gazette of India.  Extraordinary, Pt.  II, Sec. 1, P. 226 dated the 3rd  September 1959.

 

1.        Short title. extent and commencement. –

 

(1)       This Act may be called the Employment Exchange 1(Compulsory Notification of Vacancies) Act, 1959.

 

(2)       It extends to the whole of India 2[* * *].

 

(3)       It shall come into force in a State on such date as the Central Government may, by Notification in the official Gazette, appoint in this behalf for such State different dates may be appointed for different State or for different areas of a States.

 

NOTE. - Commencement. - The 1st day of May, 1960 is appointed as the date on which this Act shall come into force in all the States to which it extends and in the Union Territories of Delhi, Himachal Pradesh, Manipur, and Tripura, see Gazette of India.  Extraordinary.  Pt. II, Sec. 3 (i). Para. 145, dated 1st April, 1960. (Himachal Pradesh, Manipur and Tripura are States, vide Act 81 of 1971).  This Act has now been extended to the Union Territories of Goa, Daman and Diu with effect from 1st August, 1965, by Regulation 7 of 1963, Pondicherry by Regulation 7 of 1963, with effect from 1st October, 1963, Dadra and Nagar Haveli by Regn. 2 of 1981, w. e. f. 29th May, 1981 and Union Territories of Andaman and Nicobar Islands and Lakshadweep, w.e.f 1st July, 1978, vide G.S.R. 803/78, dated 17th June,1978.

 

1.        Kerala State Housing Board v. E.A. Yusuff, A.I.R. 1984 Ker. 112 at p. 113.

2.        The words  “except the State of Jammu and Kashmir” omitted by Act 51 of 1970 (w.e.f. 1st  September, 1971).

          

2 .       Definitions. - In this Act, unless the context otherwise requires, -

 

(1)       In relation to. -

 

(a)       Any establishment of any railway, major port, mine or of field, or

 

(b)       Any establishment owned, controlled or managed by-

 

(i)        The Central Government or a department of the Central Government,

 

(ii)       A company in which not less than fifty-one percent of the share capital is held by the Central Government or partly by the Central Government and partly by one or more State Governments,

 

(iii)      A corporation (including a co-operative society) established by or under a Central Act, which is owned, controlled or managed by the Central Government;

 

(2)       In relation to any other establishment, the Government of the State in which that other establishment is situates:

 

(b)       “Employee” means any person who is employed in an establishment to do any work for enumeration;

 

(c)       “Employer” means any person who employed one or more other person to do any work in an establishment for remuneration and includes any person entrusted with the supervision and control of employees in such establishment;

 

(d)       “Employment exchange” means any office or place established and maintained by the Government for the collection and furnishing of information, either by the keeping of registers or otherwise, respecting,-

 

(i)        Persons who seek to engage employees,

 

(ii)       Persons who seek employment, and

 

(iii)      Vacancies to which person seeking employment, may be appointed:

 

(e)       “Establishment” means-

 

(1)       Any office, or

 

(2)       Any place where any industry, trade business or occupation is carried on:

 

(f)        “Establishment in public sector” means an establishment owned, controlled or managed by -

 

(1)       The Government or a department of the Government

 

(2)       A Government Company as defined in Sec. 617 of the Companies Act, 1956 (1 of 1959);

 

(3)       A corporation (including a co-operative society) established by or under a Central, Provincial or State, Act, which is owned, controlled or managed by the Government;

 

(4)       A local authority;

 

(g)       “Establishment in private sector” means an establishment, which is not an establishment in public sector and where ordinarily twenty-five or more persons are employed to work for remuneration:

 

(h)       “Prescribed” means prescribed by rules made under this act:

 

(i)               “Unskilled office work” means work done in an establishment by any of the following categories of employees, namely:

 

(1)       Daftari;

 

(2)       Jamadar, orderly and peon;

 

(3)       Dusting man or farash;

 

(4)       Bundle or record lifter:

 

(5)       Process -server;

 

(6)       Watchman;

 

(7)       Sweeper;

 

(8)       Any other employees doing any routine or unskilled work, which the Central Government may, by notification in the official Gazette, declare to be unskilled office work.

 

3.        Act not to apply In relation to certain vacancies. –

 

(1)       This Act shall not apply In relation to vacancies,  -

 

(a)       In any employment in agriculture (including horticulture) in any establishment in private sector other than employment as agricultural or farm machinery operatives;

 

(b)       In any employment in domestic service;

 

(c)       In any employment the total duration of which is less than three months;

 

(d)       In any employment to do unskilled office work,

 

(e)       In any employment connected with the staff of Parliament;

 

(2)       Unless the Central Government otherwise directs by notification in the official Gazette in this behalf, this Act shall not also apply in relation to. -

 

(a)       Vacancies which are proposed to be filled through promotion or by absorption of surplus staff of any branch or department or the same establishment or on the result or any examination conducted or interview held by, or on the recommendation of, any independent agency, such as, the Union or a State Public Service Commission and the like;

 

(b)       Vacancies in an employment, which carries a remuneration of less than sixty rupees in a month.

 

4.        Notification of vacancies to employment exchanges. -

 

(1)       After the commencement of this Act in any State or area thereof, the employer in every establishment in public sector in that State or area shall. before filling up any vacancy in any employment in that establishment, notify that vacancy to such employment exchanges as may be prescribed.

 

(2)       The appropriate Government may. by notification in the official Gazette, require that from such date as may be specified in the notification the employer in every establishment in private sector or every establishment pertaining to any class or category of establishment in private sector shall before filling up any vacancy in any employment in that establishment notify that vacancy to such employment exchanges as may be prescribed and the employer shall thereupon comply with such requisition.

 

(3)       The manner in which the vacancies referred to in sub-section (1) or sub-section (2) shall be notified to the employment exchanges and the particulars of employment in which such vacancies have occurred or are about to occur shall be such as may be prescribed.

 

(4)       Nothing in sub-sections (1) and (2) shall be deemed to impose any obligation upon any employer to recruit any person through the employment exchange to fill up any vacancy merely because that vacancy has been notified under any of those sub-sections.

 

5.        Employers to furnish information and returns in prescribed Form. –

 

(1)             After the commencement of this Act in any State or area thereof the employer in every establishment in public sector in that state or area shall furnish such information or return as may be prescribed in relation to vacancies that have occurred or are about to occur in that establishment to such employment exchanges as may be prescribed.

 

(2)             The appropriate Government may, by notification in the official Gazette, require that from such date as may be specified in the notification, the employer in every establishment in private sector or every establishment pertaining to any class or category of establishments in private sector shall furnish such information or return as may be prescribed in relation to vacancies that have occurred or are about to occur in that establishment to comment exchanges as may be prescribed, and the employer shall thereupon  comply with such requisition .

 

(3)              The Form in which, and the intervals of time at which such information or return shall be furnished and the particulars, which they shall contain, shall be such as may be prescribed.

 

6.        Right of access to records or documents. – Such officer or Government as may be prescribed in this behalf, or any person authorised by him in writing, shall have access to any relevant record or document in the possession of any employer required to furnish any information or returns under Sec. 5 and may enter at any reasonable time any premises where he believes such record or document to be and inspect or take copies of relevant records or documents or ask any question necessary for obtaining any information required under that section.

 

7.        Penalties. –

 

(1)       If any employer falls to notify to the employment exchanges prescribed for the purpose any vacancy in contravention of sub-section (1) or sub-section (2) of Sec. 4, lie shall be punishable for the first offence with fine which may extend to five hundred rupees and for every subsequent offence with fine which may extend to one thousand rupees.

 

(2)       If any person-

 

(a)       Required to furnish any information or return-

 

(i)        Refuses or neglects to furnish such information or return, or

 

(ii)       Furnishes or causes to be furnished any information or return which he knows to be false, or

 

(iii)      Refuses to answer, or gives a false answer to any question necessary for obtaining any information required to be furnished under Sec. 5; or

 

(b)       Impedes the right of access to relevant records of documents or the right of entry conferred by Sec. 6, he shall be punishable for the first offence with fine which may extend to two hundred and fifty rupees and for every subsequent offence with fine which may extend to five hundred rupees.

 

8.        Cognizance of offences. -No prosecution for an offence under this Act shall be instituted except by, or with the sanction of, such officer of Government as may be prescribed in this behalf or any person authorised by that officer in writing.

 

9.        Protection of action taken in good faith. -No suit, prosecution or other legal proceeding shall be against any person for anything which is in good faith done or intended to be done under this Act.

 

10.      Power to make rules. –

 

(1)       The Central Government may, by notification in the official Gazette and subject to the condition of previous publication, make rules for carrying out the purposes of this Act.

 

(2)       In particular, and without prejudice to the generality of the foregoing power, such rules may provide for all or any of the following matters namely:

 

(a)       The employment exchange or exchanges to which the form and manner in which and the time within which vacancies shall be notified and the particulars of employments in which such vacancies have occurred or are about to occur;

 

(b)       The form and manner in which, and the intervals at which information and returns required under Sec. 5 shall be furnished and the particulars which they shall contain;

 

(c)       Than officers by whom and the manner in which the right of access to documents and the right of entry conferred by Sec. 6 may be exercised.

 

(d)       Any other matter which is to be, or may be prescribed under this Act.

 

1(3)     Every rule made under this Act shall be laid, as soon as may be after it is made, before each House of Parliament, while it is in Session, for a total period of 30 days which may be comprised in one session or in two or more successive sessions, and if, before the expiry of the session immediately following the session or the successive sessions aforesaid, both Houses agree that the rule should not be made, the rule shall there after have effect only in such modified form or be of no effect, as the case be; so, however, that any such modification or annulment shall be without prejudice to the validity of anything previously done under that rule].

 

1.        Subs. by Act 4 of 1986 Sec. 2, (w.e.f. 15th May, 1986).